Virtual Assistant Savings Calculator
See what the same role costs locally versus offshore. Adjust the salary, hours, and overhead to your business, then copy a link that carries your numbers with it.
Your numbers
These are starting numbers, not quotes. Edit any of them.
Calendar, inbox, project coordination, and SOP upkeep for founders and operators.
Base salary only for a full-time hire. Overhead is added below.
Both sides use the same hours, so a part-time need is not compared against a full-time salary.
Payroll taxes, benefits, equipment, software, and workspace on top of base salary.
All-in: sourcing, vetting, contracting, compliance, and payroll are already included. See pay bands.
73% lower cost, or $4,725 a month.
- Local hire, fully loaded
- $77,500/yr
- Offshore hire, all-in
- $20,800/yr
- Placement fee
- $0
Ready to see who you could hire at this rate? We share matched candidates in about a minute.
Get matched candidatesEstimates only, based on the figures you enter. Final pricing depends on role complexity, required skills, and seniority.
The gap comes from labour markets, not from clever maths
The calculator prorates the salary to your hours, adds overhead, and compares that with an offshore hourly rate. It does not price onboarding, supervision, or timezone overlap.
A local salary is prorated to the hours you actually need, so a 20-hour week is never compared against a 40-hour salary.
Base salary alone understates a local hire. We add employer overhead — payroll taxes, benefits, equipment, software, workspace — at 25% by default.
The offshore side is a single hourly rate covering sourcing, vetting, contracting, compliance, and payroll. No placement fee, no agency spread.
Every number here is a starting point you should replace
The defaults behind the calculator. Typical US base salary for a full-time hire against the all-in hourly rate for the same role offshore.
| Role | Local salary (per year) | Offshore rate (all-in) |
|---|---|---|
| Executive / Operations AssistantCalendar, inbox, project coordination, and SOP upkeep for founders and operators. | $62,000 | $10.00/hr |
| Customer Support RepresentativeTickets, live chat, and customer follow-up with consistent response quality. | $45,000 | $8.00/hr |
| Bookkeeping & Accounting AssistantReconciliations, invoicing, receivables tracking, and monthly reporting. | $48,000 | $9.00/hr |
| Sales Development RepresentativeOutbound calls and email sequences, lead qualification, and CRM hygiene. | $58,000 | $10.00/hr |
| Lead Generation SpecialistList building, prospect research, enrichment, and response tracking. | $52,000 | $8.00/hr |
| Social Media ManagerContent calendar, scheduling, basic design, and community management. | $56,000 | $9.00/hr |
| Admin & Data Entry AssistantData entry, document handling, scheduling, and recurring admin workflows. | $42,000 | $7.00/hr |
| Payroll AnalystTimesheet verification, payroll cycles, audits, and compliance reporting. | $56,000 | $11.00/hr |
Salary figures are typical US benchmarks provided as editable starting points, not quotes or guarantees. Your market may differ.
Questions about the numbers
How does the VA savings calculator work?
It compares the fully loaded cost of a local hire against the all-in cost of hiring the same role offshore. Your local cost is the base salary plus employer overhead (payroll taxes, benefits, equipment, software, workspace), scaled to the hours you actually need. The offshore cost is the hourly rate multiplied by those same hours across 52 weeks, so both sides are compared on equal hours.
Where do the default salary numbers come from?
The defaults are typical US full-time base salaries for each role and are meant as a starting point only. Every field is editable, so replace them with the numbers from your own market, job posting, or payroll system for a result that reflects your business.
What is included in the offshore hourly rate?
The rate covers billable labor plus sourcing, vetting, interviewing, contracting, compliance, and global payroll management. There is no placement fee and no agency spread, so the hourly figure is what you actually pay.
Is the estimate a quote?
No. It is an estimate based on the inputs you enter. Final pricing depends on role complexity, required skills, seniority, and how rare the skill set is. Request candidates to get a firm quote for your specific role.
Do offshore hires cost less because of lower quality?
The cost gap comes from the difference in local cost of living between markets, not from a difference in output. Candidates are vetted and interviewed for the same responsibilities the local role would carry, and replacements are free if the fit is wrong.
If the maths works, the next step is real candidates
Share your requirements and we come back with matched, vetted candidates. No placement fee, and replacements are free if the fit is wrong.